How to schedule daily reminder workflows in Bubble

You schedule daily reminders in Bubble by creating a backend workflow that runs on a date field (or a calculated date), and then using “Schedule API workflow” to queue the next run every time it completes. Bubble does not have a built‑in “repeat every day” feature, so the workflow itself must reschedule the next day’s reminder.

Create the backend workflow

In the editor, open Backend Workflows (was called API Workflows). Create a new workflow, for example “daily-reminder”. Add any parameters you need, like User or Reminder. This workflow will do the action (send an email, trigger notification, etc.). At the end, schedule itself again for the next day.

• This avoids manually scheduling many future dates.
• It keeps reminders running even if the user changes their settings.

// Inside your backend workflow "daily-reminder"
Send email ... // your reminder action

Schedule API workflow:
- API workflow: daily-reminder
- Scheduled date: Current date/time +(days): 1
- User: This User

Schedule the first run

You only schedule the first reminder from a normal page workflow. For example, when the user enables reminders, run “Schedule API workflow” and choose the first trigger time (e.g., Today at 9:00 AM). After that, the workflow keeps rescheduling itself daily.

• Use a date field if each user has a preferred reminder time.
• Use Only when conditions to prevent duplicates.

Important tips

• Privacy Rules: Backend workflows ignore them unless they run “as user,” so pass anything needed as parameters.
• Monitor capacity: Daily events per user can add up; avoid scheduling duplicates.
• Check logs: Use Server Logs to confirm your workflow actually fires daily.