How to reduce repetitive workflows in Bubble

The simplest way to reduce repetitive workflows in Bubble is to move repeated logic into a reusable backend workflow, then trigger that workflow using “Schedule API workflow” (or “Schedule API workflow on a list”). This lets you centralize logic in one place instead of copying the same steps everywhere.

Why This Works

Bubble lets you create backend workflows (sometimes called API workflows) that behave like reusable functions. Instead of recreating the same steps in multiple parts of your app, you put the logic once in a backend workflow and pass it the data it needs through parameters. Then all your pages, buttons, and other workflows call that same reusable workflow.

• You reduce mistakes because the logic lives in one place.
• You avoid duplicated steps across pages.
• Updates become easier because you change only the backend workflow, not 10 different front‑end workflows.

How To Do It (Practical Steps)

Create a backend workflow that represents the repeated task.

• Open the Backend Workflows tab.
• Create a new API workflow.
• Add parameters (Bubble calls them “keys”) for what the workflow needs, like a User or Thing.
• Add all the steps that were repeated across your app.

Then replace your old repeated steps with a single call:

• Use Schedule API workflow.
• Send the required parameters, for example the User you were modifying.

Example of a Common Pattern

You often send a welcome email in multiple places (signup, import flow, admin create user). Instead of repeating “Send email” steps everywhere, create one backend workflow called send_welcome_email with a parameter user\_id.

// This is only the call, the internal steps live in the backend workflow
Schedule API workflow: send_welcome_email
user_id = Current User's unique id

Other Techniques That Also Reduce Repetition

• Custom events — reusable groups of steps used inside the same page.
• Option sets — eliminate repeated text or values hard‑coded in workflows.
• Reusable elements — useful when the same UI has the same logic.
• Database triggers — when logic should run every time a Thing changes, regardless of where the change came from.