How to build task management in Bubble

The simplest way to build task management in Bubble is to create a Task data type, display those tasks in a Repeating Group, and use Workflows to create, update, and complete tasks. Tasks usually have fields like title, description, due date, status, and a link to the User. Then you add input fields and buttons that trigger workflows to Create a new thing or Make changes to a thing. This gives you a functional task manager with real database storage, user-specific data, and simple UI controls.

Data Structure

Create a data type named Task. Add fields that represent what a task needs and connect it to the user who owns it.

• title (text)
• details (text)
• due\_date (date)
• is\_done (yes/no)
• owner (User)

Creating Tasks

Add input elements: an Input for title, a Multiline Input for details, a Date/Time Picker for due date, and a button labeled “Create Task”. Attach a workflow to the button: Data → Create a new thing → Task. Set each field to the corresponding input’s value, and set owner = Current User.

// Example values in the "Create a new thing" action
title = Input Task Title's value
details = MultilineInput Details's value
due_date = DatePicker Due Date's value
is_done = no
owner = Current User

Displaying Tasks

Place a Repeating Group on the page. Set its type to Task and its data source to: Search for Tasks with constraint owner = Current User. Inside the cell, show the title, due date, and add a checkbox for “Done”.

Updating Tasks

Attach a workflow to the checkbox: When Checkbox is changed → Make changes to current cell’s Task. Update is\_done = This Checkbox’s value. Bubble automatically saves this change to the database.

Privacy Rules

In Data → Privacy create a rule for Task: When Current User is This Task’s owner → allow read/write. This keeps user tasks private.

Optional Improvements

• Sorting: In the Repeating Group’s data source, sort by due\_date.
• Filtering: Add dropdowns to show only completed or pending tasks.
• Backend workflows: Trigger reminders via scheduled API calls or emails.