How to build a student management system in Bubble

A student management system in Bubble is built by creating a proper Data structure (Students, Classes, Enrollments), then building Pages for creating/editing students, and finally connecting everything with Workflows that save data to the database. You use Bubble’s built‑in privacy rules to protect student data, and backend workflows if you need automation (like sending reminders or generating reports). You don’t need external plugins unless you want payments or messaging — Bubble’s native database is enough for core features.

Core Data Types to Create

You build everything around Bubble’s Data Types. These are like tables inside your app.

• Student: fields like Name (text), Email (text), Parent Phone (text), Photo (image).
• Class: fields like Title (text), Teacher (text), Schedule (text).
• Enrollment: connects Students and Classes. Fields: Student (Student), Class (Class), Status (text).

Create the Pages

You usually build: Student List, Student Profile, Class List, and an Admin Dashboard. Each page uses Repeating Groups to display lists from the database.

• Student List page: Repeating Group with data source = Do a search for Students.
• Clicking a row sends the student’s unique ID to the Student Profile page.

Workflows That Save Data

A basic example: “Create a new Student” popup. Add inputs for name, email, phone, then a Save button with a workflow.

// Bubble workflow action
Data → Create a new Student
Name = Input Name's value
Email = Input Email's value
Parent Phone = Input Phone's value

Enrollment works the same but you connect two types.

// Bubble workflow action
Data → Create a new Enrollment
Student = Dropdown Student's value
Class = Dropdown Class's value
Status = "Active"

Privacy Rules

Privacy is set in the Privacy tab. For example, you can allow only Admins to see or edit all students, and teachers to see only students in their classes.

• Create a field on User: Role (text).
• Privacy rule: When Current User's Role is "Admin" → access all fields.

Optional Automation with Backend Workflows

If you want an automated daily report or reminders, create a Backend Workflow that runs on a schedule.

// Schedule this API workflow
Schedule API Workflow
Workflow = "daily_check"
Scheduled date = Current date/time + 1 day

Final Assembly

Once data types, pages, and workflows are connected, you test by creating sample students, enrolling them into classes, and checking that privacy rules behave correctly. This structure scales well and matches how real Bubble apps handle users, records, and internal relationships.