How to ensure a workflow only runs when specific user input is provided: Step-by-Step Guide

 

Determine which user inputs are necessary for your workflow. This may include text inputs, dropdown selections, or other form elements that users must complete.

 

In your Bubble editor, go to the Workflow editor, often by clicking on the element that triggers the workflow, like a button or a form submission event.

 

In the properties panel of the action or workflow trigger, look for a field named "Only when" or similar. This is where you will set the condition for the workflow to run.

 

Click on the "Only when" expression area and build a conditional expression that checks the user input. For example, if you need to check that a task name is provided by the user, an expression could be "Input task's value is not empty".

 

When creating a condition for text input, the "is not empty" operator is often used to ensure some data has been entered. For example, you could set your condition to be "Input Task's value is not empty", which ensures the input field named 'Task' contains some data.

 

Preview your app and test the workflow trigger without the required user input to ensure the workflow does not execute. Then, provide the input and verify it does ensure proper functionality.

 

Expand on your conditional logic as necessary to include additional user inputs or complex checks. For instance, you might add more criteria to the "Only when" condition using 'and'/'or' logic.

 

In the case that the "Only when" condition is not met, and the workflow doesn't execute, provide clear feedback to the user. This could be an alert or text on-screen that prompts the user to fill out the required fields.

 

If the workflow involves server-side actions, you can troubleshoot issues through Bubble's server logs which may provide insights as to whether workflows are being prevented correctly.