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To ensure a workflow only runs when specific user input is provided in Bubble.io, follow these steps to create conditional workflows:
Step 1: Identify Required User Inputs
Determine which user inputs are necessary for your workflow. This may include text inputs, dropdown selections, or other form elements that users must complete.
Step 2: Open the Workflow Editor
In your Bubble editor, go to the Workflow editor, often by clicking on the element that triggers the workflow, like a button or a form submission event.
Step 3: Configure Workflow Triggers
In the properties panel of the action or workflow trigger, look for a field named "Only when" or similar. This is where you will set the condition for the workflow to run.
Step 4: Add a Conditional Expression
Click on the "Only when" expression area and build a conditional expression that checks the user input. For example, if you need to check that a task name is provided by the user, an expression could be "Input task's value is not empty".
Step 5: Use 'Is not empty' Validator
When creating a condition for text input, the "is not empty" operator is often used to ensure some data has been entered. For example, you could set your condition to be "Input Task's value is not empty", which ensures the input field named 'Task' contains some data.
Step 6: Test the Workflow Conditionally
Preview your app and test the workflow trigger without the required user input to ensure the workflow does not execute. Then, provide the input and verify it does ensure proper functionality.
Step 7: Refine Conditional Logic
Expand on your conditional logic as necessary to include additional user inputs or complex checks. For instance, you might add more criteria to the "Only when" condition using 'and'/'or' logic.
Step 8: Provide User Feedback
In the case that the "Only when" condition is not met, and the workflow doesn't execute, provide clear feedback to the user. This could be an alert or text on-screen that prompts the user to fill out the required fields.
Step 9: Review Server Logs
If the workflow involves server-side actions, you can troubleshoot issues through Bubble's server logs which may provide insights as to whether workflows are being prevented correctly.
By setting up and rigorously enforcing conditions based on user input, you can maintain the integrity of the data being processed and improve the user experience by avoiding unnecessary or unproductive workflow runs.
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