How to design a custom dashboard in Bubble

A custom dashboard in Bubble is built by combining reusable layout elements (Groups, Repeating Groups, Icons, Text) with dynamic data sources (Searches, Current User fields, Database stats). You design the layout on the page, then connect each widget to database searches or API data, and finally add interactivity using workflows. The key is to break the dashboard into visual blocks, place them inside responsive Groups, and bind each block to real dynamic data.

Plan Your Dashboard Sections

Decide what the user should see: totals, charts, lists, or actions. In Bubble, each of these will be a Group or a Repeating Group with a data source pulling from the database.

• KPIs (for example: total users, total orders)
• Charts (using Bubble’s Chart element or a plugin)
• Lists (Repeating Groups showing recent items)
• Filters (Dropdowns, Date Pickers, Input fields)

Create the Layout Using Groups

Use Groups as “cards.” Set each Group to Row or Column layout in the responsive engine, so it adjusts nicely on different screens.

• Create a Group for each dashboard widget.
• Set the Group’s Type of content if it represents a specific data type.
• Leave it empty if the widget only shows calculated values.

Add Dynamic Data

Each text or chart should pull live data from the database. For example, to show the number of Users:

• Insert a Text element.
• Set “Insert dynamic data → Do a search for Users:count”.

// Example of a dynamic expression inside a Text element
Do a search for Orders:count

To show a list of recent items, use a Repeating Group with “Do a search for Things sorted by Created Date descending”.

Add Filters

Filters should store the user's choices in custom states on a main Group. Your searches reference these states.

• Create a custom state like “status\_filter (text)”.
• When dropdown value changes → workflow sets the custom state.
• Repeating Group search uses “Status = Group’s status\_filter”.

Make It Reusable

If the dashboard appears in multiple places, turn each widget into a Reusable element. This keeps your app fast and clean.